To keep up with the growing demands in the corporate sector, regular employee training is essential. This improves the work performance of the employees and simultaneously, reflects back positively on the companies as well. Learn more about employee training and how to implement it successfully using our suggested templates.

What is the purpose of employee training templates?

The employee training plan determines the goals, outcomes, and training strategies for employee upskilling in any organization. They function as the basic foundation for the employees' professional development. In that, such training plans and templates are what decide the success of the organization. During such cut-throat competitive times, spending on the professional growth of employees is an investment.

Companies have realized this and are quick to work on minimizing any existing skill gap in their workforce. This can be seen with the spike in the utilization of Learning & Development models inside workplaces.

Besides investing in employee onboarding training, companies are now going as far as investing in extensive educational courses. SAS is one such company that invests a lot in L&D.

Benefits of planning employee training

• Fills knowledge gaps - These templates aim to understand the primary requirements of employees and then try to resolve them.
• Improves employee performance - By equipping the employees with new skills, their overall performance improves. Moreover, it reflects well on their work confidence too. Hence making them committed professionals.
• Confirms employee retention - When employees feel that the organization values them, they are more likely to stay loyal to them. In fact, a report says that 94% of the employees say they'd stay in an organization that cares about their professional growth.
• Maintains consistency - By setting a template for professional training, you are ensuring that all the employees are on the same level of understanding. This will eliminate educational lapses within the employee pool and enable them to work more efficiently. Overall, that means a consistent work environment within the organization.

What to look for when planning training programs?

Following are some tips to take note of when designing your next training program. Moreover, these tips are also applicable when making the search for your next template. The key is to know the purpose of your training well and the expectations of the employees. Once you are fully aware of them, you can easily strike a balance between the two and run successful training campaigns.

• The company training goals and outcomes
• Type methodology: in-person/blended/peer-learning, etc.
• Scheduling
• Content designing
• Training compliant hosting platforms
• Additional digital tools for necessary for training

Types of employee training templates

New hiring template

This particular training type is for familiarizing new recruits with company policies and work ethics. Here they learn the basics about their roles and how the organization expects their execution. While it might sound trivial, sharing company insights and procedures is an important element of the onboarding process.

check out the relevant template(s) below:

• New hiring training checklist by whatfix

Employee training policy templates

Policy templates cover the intricacies of managing any training program. They decide the basic structure of the training. From deciding on the program objectives to participant responsibilities and participation guidelines, a policy is what sets the stage for programs' smooth operation.

Check out the relevant template(s) below:

• 11 Training Policy Templates by Template.net
• Employee Training and Development Policy by Workable
• Employee Training Policy Example by Keka

Training needs assessment templates

As the name suggests, the training needs assessment is about finding out the skill and learning gaps that employees have. Moreover, it aims to bridge these gaps by providing optimal solutions.

Usually, L&D managers use the top-down strategy to learn about the gaps. Since they depend on their individual evaluation of the existing needs assessment, the results often come out inaccurate. Therefore, a more effective approach is one where employees are consulted regarding their skill gaps and learning scopes. This bottom-up practice is better at targeting the exact issues and needs that otherwise go amiss.

Peer review can be a great way of applying the bottom-up approach to employee needs assessment. Participants can actively contribute by interacting on the open discussion walls and sharing their opinions inside the community.

Check out the relevant template(s) below:

• Training Needs Assessment Template by Excel Templates
• Training Plan Template by Process.st

Employee development plan templates

Unlike the other training templates, employee development plans focus on the individual growth of the employee. Hence, they are particular in highlighting the areas of improvement on a personalized level.

There are quite a few areas where these development plans can be applied. Such as the employee onboarding stage, generalized corporate reskilling, and overall performance enhancement for the duration of the tenure.

Check out the relevant template(s) below:

• Employee Development Resources Template by Airtable
• Employee Development Plan Template by DevSkiller
• Individual Development Plan Template by Indeed
• Performance Improvement Plan Template by Atlassian
• 30 60 90 Day Plan Template by Trello
• 28 Training Plan Templates by Cocodoc

Training tracking templates

Finally, to conclude the list, we have training tracking templates. Similar to the name, these templates look at monitoring the progress and effectiveness of the training programs. Rather than keeping a manual tab of every individual's progress report, nowadays, L&D platforms provide a data analytics dashboard that provides the host with a detailed review of participation.

With a thorough template, managers can fully optimize the training experience and make quick fixes whenever necessary. Hence, in a certain sense, they also contribute to reviewing and improving alongside performance tracking.  

Check the relevant template(s) below:

• HR Team Learning Tracker by Trello
• Employee Training Management Template by Airtable
• Training Record Template by JotForm
• Employee Training Record Template by At Your Business
• Employee Training Tracker by Excel Templates

Conclusions

To create a perfectly fitting employee training template, keep in mind a few things. It is important, to begin with, the end in mind. Make sure you are well aware of the company requirements and the employees' expectations about what they want. A good template is one that takes the two into equal consideration.

Moreover, decide the right training methodology. These can be instructor-led, on-the-job, coaching, job shadowing, or video training. Since every methodology requires different execution, it is important to prepare the methodology before you begin with the template designing.

And finally, keep money matters in the loop as well. Decide on the budget first because your limit automatically determines what kind of resources you can invest in for the training programs. For instance, if you have a higher budget, you can incorporate more training tools into your programs.

Once you have come up with your carefully articulated templates and training blueprints, make sure to do routine check-ups on your programs. These yearly, quarterly, or monthly assessments will give you updates on how well the programs are working and where they need improvement. In such a manner, you will be able to design successfully employee training templates as L&D managers.

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Read also: Corporate Trainer: How to Become a Corporate Trainer in 2023

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